AI Assistant
Ask in plain words, get suggestions, and upload files for the AI to analyze
On this page
What the AI Assistant does
The AI Assistant is like an assistant who understands your warehouse business: ask in plain language and it can check stock, review sales, suggest restocking, and even read the Excel/PDF/images you upload. The first time, you enter an LLM API Key (your own AI account); after that you can chat anytime.
Ask in plain language
No need to learn menus — just ask, e.g. ‘which products are low on stock this month’
Upload files to analyze
Supports Excel/CSV/PDF/Word/images — upload and let the AI summarize
Uses your business data
The AI reads your stock, bills and finance data on demand to answer
Step 1: Configure AI (required first time)
The assistant uses your own LLM account, so you configure it once. It is remembered afterwards.
Open the AI Assistant
Click ‘AI Assistant’ in the left menu to open the chat page.
Open settings
Click the gear icon ⚙ at the top right to open the config dialog.
Pick an AI provider
Under ‘Platform Config’, choose a provider (e.g. Tongyi Qianwen, DeepSeek, Zhipu); the endpoint is filled in for you.
Enter your API Key
Paste the API Key you obtained from that provider. It is your own AI key — FlashWare neither provides nor charges for it.
Confirm the model
Set the ‘Model’ name (e.g. qwen-plus). To let the AI read images, use a vision model (e.g. qwen-vl-max).
Save
Click Save. Once it succeeds, you can start chatting.
Tip
Start chatting
Once configured, just ask questions like a chat.
Type your question
Type a plain-language question in the input box at the bottom.
Send
Click the round send button on the right of the input box.
Watch it work
The AI thinks and reads your business data (stock, bills, finance) as needed, shown as small cards, then answers.
Follow up
Keep asking — the AI remembers the context, no need to repeat.
Manage chats
‘New chat’ (top left) starts a new topic; click a past chat to switch; delete with the trash icon.
Try asking
- • Which products are low on stock this month? Give restock suggestions
- • Show this week's revenue and order count
- • Which supplier do I owe the most?
- • What is my total inventory value right now?
Upload files for the AI to analyze
You can send spreadsheets, documents and images for the AI to read and summarize.
Click the attach button
Click the paperclip icon 📎 on the left of the input box.
Choose a file
Pick a file: Excel(.xlsx/.xls), CSV, PDF, Word(.docx), TXT/Markdown, or images (invoices, product photos).
Wait for upload
The file shows upload progress; 100% means it has been read (a thumbnail/icon appears by the name).
Ask your question
Ask about the file, e.g. ‘summarize this stock sheet and point out low-stock items’.
Send
The AI answers using the file's content.
Supported file types
- • Spreadsheets: Excel(.xlsx/.xls), CSV
- • Documents: PDF, Word(.docx), TXT, Markdown
- • Images: invoices, product photos, screenshots
To have the AI ‘see’ images (e.g. invoices), switch the model to a vision model (e.g. qwen-vl-max) in settings; if you upload an image while using a text-only model, the page warns you and recommends a vision model. Spreadsheets and documents work with any model.
Business profile & rules (more tailored answers)
Fill in your company info and rules so answers fit your business.
Fill the business profile
In settings, go to ‘Business Profile’ and enter company name, industry, main business and common terms; save.
Add business rules
Go to ‘Business Rules’ and add your rules/SOPs (e.g. ‘purchases over 10k need manager approval’); when enabled, the AI follows them.